F.A.Q - Frequently Asked Questions

This repository aims to:

• Preserve institutional scholarly works
• Increase research visibility
• Facilitate access to academic information
• Support learning and research processes

Our repository implements a tiered access system:

For Public (Restricted Access):

General visitors can access document metadata such as titles, authors, abstracts, and keywords without logging in. However, fulltext file access is restricted according to applicable terms and conditions.

For Logged-in Users (Open Access):

STKIP Budidaya Binjai academic community (active students, faculty, and staff) who have logged in can download fulltext files subject to applicable terms and conditions.

You can search for documents in several ways:

• Simple Search: Use the search box on the main page or Search menu
• Advanced Search: Use filters based on year, study program, document type, or author
• Browse: Explore documents through the Browse menu by category
• Latest Additions: View latest documents in the Latest menu

1. Students (STKIP Budidaya Binjai Academic Community):

Login using your registered student account in the system. After logging in, you can download fulltext files subject to applicable terms and conditions.

2. External Users:

To access fulltext files, please:

• Fill out the statement form at this link: Click Here
• Contact repository admin for access approval
• Submit supporting documents if required

3. Contact Admin:

For further assistance, contact the repository admin using the phone number available on the contact page.

Currently, only STKIP Budidaya Binjai academic community can get fulltext files. For external users, please visit the Library to read hardcopies.

However, we provide complete metadata access including abstracts that can help you understand the document content before deciding to visit the library.

Alternatives for external users:

• Submit a special access request with an official letter
• Visit STKIP Budidaya Binjai library
• Contact admin for more information

If you cannot download files despite being logged in, possible causes:

• Account status: Make sure your account is still active and has access rights
• Document type: Some documents may have special access restrictions
• Technical issues: Browser or internet connection problems
• Corrupted file: The uploaded file may be corrupted

Solutions to try:

• Logout and login again
• Clear browser cache
• Use a different browser
• Contact admin if the problem persists

Currently, account creation is done by the system administrator. Student accounts will be created automatically based on academic data from the academic office.

For new students:

• Account will be created after official registration at STKIP Budidaya Binjai
• Username usually uses student ID number
• Initial password is usually the same as student ID number
• Please contact admin if account is not yet active

For faculty and staff:

• Contact system administrator for account creation
• Provide complete data (NIDN, email, study program)

For password reset, please contact the administrator with:

• Complete student ID/NIDN
• Full name according to academic data
• Study program
• Registered email (if any)

The administrator will verify your data and provide a new password through secure contact.

If the repository website has access problems:

Troubleshooting steps:

1. Check internet connection: Make sure internet connection is stable
2. Refresh page: Press F5 or Ctrl+R to reload
3. Clear cache: Delete browser cache and cookies
4. Try another browser: Use Chrome, Firefox, or Edge
5. Check firewall: Make sure website is not blocked

If the problem persists, there may be server maintenance or technical issues. Please contact the administrator.

If PDF files have problems when downloaded or opened:

Solutions to try:

• Download again: Try downloading the file once more
• Use other PDF software: Adobe Reader, Foxit, or browser PDF viewer
• Check file size: Make sure download is 100% complete
• Temporarily disable antivirus: Some antivirus block PDF files
• Online preview: Use preview feature if available

If the file still has problems, the original file may be corrupted. Please report to the administrator for repair.

PDF/A is a specialized version of PDF format designed for long-term digital preservation. Our repository implements PDF/A standard to ensure documents remain accessible and viewable for decades to come.

Key benefits of PDF/A:

• Long-term preservation: Documents will remain viewable even decades later
• Platform independence: Works on any device and operating system
• Complete embedding: All fonts and images are embedded in the file
• Enhanced metadata: Better support for document metadata

Documents uploaded to our repository are automatically validated for PDF/A compliance during the upload process.

In our repository, PDF/A compliance status is automatically displayed for each document:

For your own documents:

• Use professional PDF software like Adobe Acrobat to check PDF/A compliance
• Our system will automatically validate during upload and show the status
• Non-compliant documents are still accepted but with basic preservation level

Authors can choose from various license types when submitting their works:

Creative Commons Licenses:

• CC BY 4.0 Attribution: Allows redistribution and modification with attribution
• CC BY-SA 4.0 Attribution-ShareAlike: Requires same license for derivatives
• CC BY-NC 4.0 Attribution-NonCommercial: No commercial use allowed

Other Licenses:

• MIT License Permissive license for software and technical documents
• All Rights Reserved Traditional copyright - full protection

License selection guide:

• CC BY: Best for maximum research impact - allows others to build upon your work
• CC BY-SA: Good for collaborative research - ensures derivatives remain open
• CC BY-NC: For research that should not be commercialized
• All Rights Reserved: For sensitive research or when full control is needed

Consider these factors:

• Your research field's conventions
• Funding agency requirements
• Collaboration needs with other researchers
• Commercial application potential

License change policy:

• From restrictive to permissive: Generally possible (e.g., from All Rights Reserved to CC BY)
• From permissive to restrictive: Usually not possible due to existing users' rights
• Between similar licenses: Possible on case-by-case basis

Process for license change request:

1. Contact repository administrator
2. Provide written justification for the change
3. Administrator will review legal implications
4. Changes will be implemented if legally permissible

Recommendation: Choose your license carefully at the time of submission to avoid complications later.

You can convert your documents to PDF/A format using several methods:

Professional Software:

• Adobe Acrobat: File → Save As Other → Archivable PDF (PDF/A)
• Microsoft Office: Export as PDF → More Options → PDF/A compliant
• LibreOffice: Export as PDF → General tab → Archive PDF/A-1a

Online Converters:

• PDF24 Tools (free online converter)
• SmallPDF PDF/A converter
• iLovePDF online tools

Tips for better PDF/A conversion:

• Use standard fonts (Arial, Times New Roman, etc.)
• Embed all images and graphics properly
• Avoid external links or dependencies
• Check compliance after conversion

Note: Our repository will automatically validate PDF/A compliance when you upload. Non-compliant documents are still accepted but marked accordingly.